Information about Mandatory Vaccination requirements for all Employees and Students on Box Hill Campuses & the Centre for Adult Education.

Box Hill Institute & the Centre for Adult Education is closely monitoring the evolving situation regarding the Coronavirus (COVID-19) pandemic. The health and wellbeing of our community is our highest priority.

COVID-19 Vaccination Requirements Policy and Procedure

COVID-19 Vaccination Requirements Policy

COVID-19 Vaccination Requirements Procedure

Mandatory Vaccination requirements for Students 

Box Hill Institute and the Centre for Adult Education prioritises the health and safety of students and employees on our campuses.

For our return to campus, vaccination is our best protection to keep our people safe and protect the community against the spread of COVID-19.

Students and employees must be fully vaccinated to attend on campus. 

The vaccination requirements do not include students who are attending on campus to complete secondary school subjects or those that have a medical exemption.

If you have a medical exemption for COVID-19 vaccinations please advise your Course Manager prior to attending campus. Your Course manager will liaise with our COVID Response and Transition Manager and we will work with you to establish an individual plan to ensure your time of campus is COVID safe. Box Hill Institute staff can find further information about vaccination requirements for employees on OurSpace.

How do I show that I am vaccinated?

Your teachers will be required to ask you to prove your vaccination status using the Service Victoria app or by showing one of the accepted vaccination status records. These include:

  1. Immunisation history statement available from Medicare
  2. MyGov COVID-19 digital certificate

You can link your vaccination status to the Service Victoria app by following the instructions.

Students who cannot provide the required vaccination evidence will not be allowed on any Box Hill Institute campus.

There may also be security guards and Covid marshals on campus, who may ask to see your Covid vaccination status on campus.

Moving forward, Box Hill Institute and CAE will be establishing a process for checking student vaccination status. More information on this will be provided shortly.

What do I do if I’m not vaccinated and don’t have a vaccination status?

If you have not had your first vaccination yet and don’t have a vaccination status, but try to come on campus, your teacher will inform you of the current vaccination requirements and will ask you to leave campus. You may also be directed to Student Life offices location on campus for more information about the mandatory vaccination requirements and support information.

If you have an issue or concern with the mandatory vaccination requirement, please email: returntocampus@boxhill.edu.au

Boosters

Boosters are now available across Victoria. Box Hill Institute encourages those eligible to book booster vaccination to make an appointment as soon as possible.

Boosters are strongly encouraged as the best way to protect individuals, families and communities from further outbreaks and the spread of COVID-19.

How do I book a Vaccination appointment?

To book a vaccination appointment, visit the Victorian Government online portal, call the COVID-19 hotline on 1800 675 398, or speak to your GP or pharmacist. Book your vaccine appointment | Coronavirus Victoria

Do I still need to scan the QR codes in buildings at Box Hill Institute campuses & at the CAE?

Yes, as part of our COVID safe protocol, all people including employees, students and visitors coming on campus must use the QR codes for every building they enter, every day. As the return to campus increases, teachers will be required to check QR code completion for students in the classroom.

Support Information

We understand that this mandatory vaccination requirement may be challenging for some of you.

If you do find this requirement challenging or worrying, we encourage you to make an appointment to speak to one of our Student Counsellors. You can call (03) 9286 9891 or email studentlife@boxhill.edu.au to book an appointment.

If you have an issue or concern with the mandatory vaccination requirement, or how it will apply to you please contact your Course Manager.

Return to Campus – COVIDSafe Behaviours

As we return to onsite learning, it is important that we continue to display COVIDSafe behaviours to minimise the spread of COVID-19. This includes:

  • ensuring only students and employees who have been fully vaccinated attend onsite
  • getting tested as soon as possible if you have symptoms, no matter how mild
  • ensuring employees and students stay home when unwell
  • checking in using QR codes and adding your COVID-19 digital certificate to the Service Victoria app
  • practising good hygiene including regularly washing and sanitising hands
  • taking all steps possible to maximise external air flow
  • staggering start, finish and break times to reduce congestion and mixing of student cohorts

Face Masks

Face masks are no longer required for students and employees attending campus for on-site work and study, although they remain highly recommended in all indoor settings.

As of 11:59 Friday 25 February masks are only required in certain settings such as:

  • People on public transport, in taxis and rideshare, on planes, and indoors at an airport
  • People working or visiting hospitals, and indoor areas at care facilities
  • Workers in hospitality, retail and the court system
  • Workers at justice and correctional facilities
  • Students in year 3 or above at primary school, and workers at early childhood centres and primary schools (masks can be removed in secondary school)
  • People working indoors at an event with more than 30,000 people attending

QR Codes

Yes, as part of our COVID safe protocol, students and visitors coming on campus must use the QR codes for every building they enter, every day. Teachers will be required to check QR code completion for students in the classroom.

Testing positive for COVID-19

If you test positive for COVID-19 or are a close contact of someone who tests positive to COVID-19, you must follow the COVID-19 Test and Isolate National Protocols. This includes isolating at home for at least 7 days, or longer if you are still presenting symptoms.

If you test positive for COVID-19, you must notify your Course Manager if you were on campus within the 48 hours prior to testing positive. There is support available for students required to isolate.

COVID-19 Response

Box Hill Institute and the CAE are closely monitoring the evolving situation regarding the Coronavirus (COVID-19) pandemic. The health and wellbeing of our community is our highest priority.

Student Life

If you require support during this time, please contact Student Life on (03) 9286 9891 or email studentlife@boxhill.edu.au.

For International Students, please contact the International Student Wellbeing Officer, Nikki Singh on (03) 9286 9445 or via email at nikita.singh@boxhill.edu.au.

If you have questions about your academic progress and would like assistance with your assessments, please contact the International Academic Advisor, Faz Maghami on (03) 9286 9734 or via email at f.maghami@boxhill.edu.au.

Campus Security

If you are concerned for your safety at any time while on campus you can call security. For those students who are on campus extremely late or early, having someone with you to walk to your car and see you off can be a relief.

You will see our security staff in the student lounges and around campus, sometimes driving their bright little hatchbacks. So, if you’re feeling uncomfortable or afraid, talk to them, call them, make them aware of what is going on. They are here to help you and help the Institute to manage any safety issues that occur. See phone numbers for Box Hill Institute campuses listed below.

Box Hill – Elgar, Nelson & Whitehorse Campus’s
03 9286 9286

City Campus
03 8892 1700

Lilydale Campus
03 8892 2555

Health and safety measures on campus

Cleaning

An increased level of cleaning and hygiene is occurring in high-traffic areas including building entrances, hallways, lifts, stairwells, bathrooms, and libraries. There is also a focus on high-touch surfaces, this includes tables, benches, handles, switches, railings, taps, toilets and sinks.

We are using hospital grade cleaner and sanitiser, and cleaning staff are required to wear gloves and follow all necessary hand hygiene and OHS protocols.

Hand sanitiser is available on campus, as part of the entry screening process, at most entrance points and is also available in all classrooms. As part of daily cleaning, all soap dispensers are checked and refilled when empty.

Hygiene caddies are also located in classrooms for students and staff to use should they need to clean surfaces, in particular high-touch, shared surfaces such as keyboards and computers.

Cleaning is conducted in accordance with the government’s COVID-19 cleaning guidelines, as per Australian Government Department of Health’s Environmental cleaning and disinfection principles for COVID-19.

Physical Distancing

Physical Distancing – maintaining 1.5 meters between yourself and others on campus – reduces close personal contact and has been identified as an effective measure for reducing the potential spread of COVID-19. As part of our approach to provide a safe environment for everyone on campus, Box Hill Institute has adopted the government guidelines re: COVID-19. Please see FAQs for more details.
The more space between you and other people, the harder it is for the virus to spread and infect people.

Feedback

While we are working through this phased transition back to campus, we’re interested to hear from you and get your feedback.

We encourage all students to share their feedback with us. We are interested in hearing about any feedback you have regarding our processes and procedures on campus in response to COVID-19.

Please send your feedback to customerrelations@boxhill.edu.au

By collecting and reviewing this feedback, our project team will be able to ensure that our processes and procedures are working effectively in our goal to keep you safe. Thank you.

Useful Links

Department of Health and Human Services (Victorian Government)

Department of Education and Training (Victorian Government)

Department of Health (Australian Government)

Department of Education, Skills and Employment (Australian Government)

World Health Organization

Smart Traveller

Worksafe guidelines

Translated resources for people from culturally and linguistically diverse backgrounds

FAQs

Box Hill Institute and the CAE are open for students to return to on-campus learning for 2022. Box Hill and the CAE campus facilities are open and available for students to access, provided they comply with vaccination requirements as outlined above.

If you are feeling unwell or have cold or flu symptoms, please do not attend campus.

Increased health and safety measures have been introduced to ensure the safety of all people on site at each campus. This includes increased cleaning schedules and wiping of shared surfaces.

To assist with contact tracing, each building is marked with a QR code – either on the outside of the building or inside the building – which you must scan and complete the QR code before or when you enter a building.

  • Scan the QR code – this will be on the outside of the building or inside the building – with the camera or QR code scanner app on your Smartphone
  • Go to the link contained in the QR code
  • Complete your details and press Submit

Your information will not be released publicly or shared with any third party, except the government agency responsible for contacting people who may have been exposed to COVID-19 or where otherwise required for the purposes of contract tracing.

Your details will only be kept for the period specified by the Department of Health and Human Services.

 

Face masks are no longer required for students and employees attending campus for on-site work and study, although they remain highly recommended in all indoor settings.

All students are required to scan the QR code on a poster on the outside of each building or inside the building, before or when they enter that building. You will need to scan the QR code with the camera or QR code scanner app on your Smartphone. Then go to the link contained in the QR code, complete your details in the form and submit.

If you are unable to scan the QR code, please make sure you record your details at the administration counter in the area you are visiting. One of our team will be able to assist you in the manual recording of your visit to campus. Please advise our team member of the building or buildings you will be accessing while you are on campus.

All details collected via the QR codes are collected for contact tracing in the event of a suspected Covid-19 case on campus.

Your information will not be released publicly or shared with any third party, except the government agency responsible for contacting people who may have been exposed to COVID-19 or where otherwise required for the purposes of contract tracing.

Your details will only be kept for the period specified by the Department of Health and Human Services.

The café at Elgar and Nelson café are open from 8:00am to 3:00pm Monday to Friday.

Lilydale Point of View Café is open from 8:00am to 3:00pm Monday to Friday.

All library branches (Elgar, Nelson, Lilydale and City) are open from 8:30am to 4:30pm, Monday to Friday.

Box Hill Institute and the CAE have implemented an increased level of cleaning across campuses in response to COVID-19. Cleaning is conducted in accordance with the Victorian Government’s COVID-19 cleaning guidelines.

Victorian DHHS Cleaning and disinfecting to reduce COVID-19 transmission

This includes:

  • Increased frequency of cleaning in high traffic areas including building entrances, hallways, lifts, stairwells, bathrooms, canteens, and libraries
  • Increased focus on cleaning high-touch surfaces including tables, benches, handles, switches, railings, taps, toilets, and sinks
  • Use of hospital grade cleaner and sanitiser
  • Hand sanitiser available in many building entrances, high traffic areas and classrooms
  • Cleaning staff are required to wear gloves and follow all necessary hand hygiene and OHS protocols
  • Increased signage around the campus to encourage good hygiene practices

We are continuing to monitor and review our cleaning measures to ensure strong standards and the health and safety of our community.